Executive Assistant

JOB DESCRIPTION:

The Eastern CT Workforce Investment Board (EWIB) seeks an Executive Assistant to provide comprehensive support to the President/CEO, Board of Directors, and Senior Management Team. This is a high-visibility position supporting EWIB strategic partnerships, communications, planning, scheduling, and meeting and office operations. 

ABOUT EWIB:

EWIB is a non-profit organization with a mission to coordinate a regional workforce development system that promotes economic vitality and equitable opportunity by preparing workers for in-demand, quality jobs on career pathways. EWIB accomplishes its mission in its 41-town service area by coordinating a network of partners to implement programs and initiatives including three American Job Centers, industry-driven workforce pipelines, youth workforce programs, and employer services. EWIB’s core values are partnership, efficiency, innovation, accountability, and continuous improvement. 

EWIB fosters a welcoming, inclusive, and equitable work culture. We are committed to attracting and retaining a talented and diverse team. We strive to ensure each team member – regardless of their background, identities, or perspectives – feels valued, respected, and empowered to bring their full self and do their best work.

RESPONSIBILITIES: 

• Support the President and Senior Management Team to develop and strengthen internal and external relationships to support EWIB’s mission and priorities.
• Handle questions and requests on behalf of the President, using sound judgment in determining when and how the President should be engaged.
• Manage logistics with the Board of Directors, including meeting dates and agendas, reports and other meeting preparation, and communicate with Board members on these items.
• Plan, coordinate, and support the operation of effective meetings, including Board meetings.
• Develop materials for EWIB presentations to the Board of Directors and other stakeholders.
• Assist the President in managing their work schedule and communications.
• Work with leadership to deliver, monitor, and communicate progress towards goals.
• Research funding opportunities and support the development of grant applications.
• Review media, literature, and data and circulate relevant findings to EWIB staff and others.
• Assist with maintaining the EWIB website, social media accounts, and newsletters.
• Support selected administrative, programmatic, and fiscal duties, as needed.
• Perform other duties, as assigned.

QUALIFICATIONS: 

• Ability to demonstrate respect, professionalism, and sound judgment clearly and consistently with people from all levels
• Excellent writing skills, including the ability to summarize detailed information and send clear, concise, and professional emails
• Strong organizational skills and a keen attention to detail
• Ability to work effectively in a team-oriented environment
• Demonstrated commitment to EWIB’s core values
• Excellent time management and the ability to meet deadlines
• Confident and proactive problem solver with the ability to work independently
• Demonstrated ability to adapt to rapidly changing priorities
• Demonstrated proficiency in Microsoft Office
• Proficiency with office technology (e.g., copiers, printers, scanners, telephone)
• Ability and willingness to learn new systems, processes, and procedures 

PREFERRED QUALIFICATIONS: 

• Demonstrated commitment to service-oriented organizations or causes
• Proficiency in graphic design tools such as Canva or a willingness to learn
• Proficiency in the effective use of social media platforms
• Proficiency in the use of artificial intelligence
• Notary Public or willingness to become one upon hire 

ADDITIONAL INFORMATION: 

This is a full-time, salaried, role that includes the opportunity to work remotely on a limited basis. We offer health, dental, life, and disability insurance, 401(k) matching, and paid time off. EWIB is an equal opportunity employer that is committed to diversity, equity, and inclusion. Please send resumes to information@ewib.org.